Bella Vita Italia’s Tailor-made Vacations are private (non-joinable), customized vacation packages for travelers to Italy. These trips are generally offered without an escort, but can also include a BVI Host upon request.
BVI’s Tailor-made Vacations include only those items listed on your Trip Itinerary/Proposal and may vary significantly based on request. Prices generally include accommodations as noted in the itinerary, certain meals as specified, private or small group tours, land/sea transportation, other activities as noted in the proposal, BVI’s fees and taxes. Additionally, you will receive a Bella Vita Italia travel packet, approximately one month before your departure date, with your daily itinerary, a helpful hints guide, our list of recommended restaurants and suggested “on your own” excursions in each of your destinations.
Not Included are the following items: airfare to/from Italy; travel insurance; baggage handling; meals other than as specified in your tour itinerary; gratuities; room upgrades or accommodation “extras” such as internet use, phone calls, laundry, and any other personal/optional and incidental expenses.
BVI provides “inclusive” travel packages at one price to our clients, and does not provide cost breakdowns. If you would to make revisions to an itinerary or cost of the total trip, we ask that you provide us with your specific requests/revisions and we will make best efforts to accommodate them and your budget.
Booking & Payments
Prices are quoted in euros but the invoice will be in USD at the daily exchange rate. We accept payment in the form of check, wire or credit card via Pay Pal. Payments by check receive a discount of about 3% (if we don’t have to paying the banking fees, neither should you!). Tailor-Made Vacations are bundled packages; we do not provide cost breakdowns/itemization.
In order to begin the trip planning process, BVI requires an upfront retainer fee along with a completed booking form. This fee is based on the number of travelers and the length of your trip. It is non-refundable, but 100% is applied toward the cost of your travel arrangements.
Once you have approved the itinerary/proposal, we require a payment equal to 50% of the total trip cost, minus the retainer fee. The 50% balance is due 60 days prior to your arrival date.
Payment of the self-catering accommodations (i.e., villa or apartment), will be billed separately by Bella Vita Italia and will be subject to different cancellation policies, which BVI will make you aware of upfront.
Cancellation & Refund Policy
Please note, cancellations can result in costly charges from travel and hotel providers, including fees and penalties associated with the cancellation of confirmed tickets and hotel rooms. Therefore, the following cancellation fees apply without exception:
- More than 60 days from departure date: 75% refund minus any banking fees
- Between 46-59 days prior to departure date: 50% refund minus any banking fees
- Between 31-45 days prior to departure date: 25% refund minus any banking fees
- 30 days or less prior to departure date: No refund
We strongly recommend you to buy travel insurance at the time of booking in the event you must cancel and forfeit funds or in the unfortunate case of injury or loss. Suggested search engine for finding the insurance company for you: www.squaremouth.com.
Bella Vita Italia, LLC, and/or its partners, subsidiaries and agents act only as an agent for the hotels, restaurants, airlines, bus companies, ship lines, owners or contractors providing accommodations, transportation providers, or other service providers (“suppliers”).
By acceptance of a Tailor-made Vacation Package, the client agrees that BVI assumes no liability for any loss, injury or damage to a person or property, or otherwise any connection with any accommodations, transportation, or other service, resulting directly or indirectly from any acts of co-travelers, suppliers, nature, or dangers, delays, cancellations, and incidents related to the sea or weather conditions, health related problems before, after, or during the tour, fire, breakdown in machinery or equipment, acts of government or other authorities, de jure or de facto, wars, whether declared or not, hostilities, civil disturbances, terrorist attacks, strikes, riots, thefts, pilferage, epidemics, quarantines, medical or custom regulations, defaults, delays or cancellations or changes in itinerary or schedules, or from any causes beyond the control of BVI or for loss or damage resulting from insufficient, or improperly issued passports, visas or other documents, and that BVI assumes no liability sustained or incurred by a Tailor-made Vacation Package member as a result of any foreign causes and is not liable for defaults or breach of contract of those persons, suppliers, or companies not directly under the control of BVI. In some exceptions, BVI may host an excursion or activity, and the same
acceptance applies to the client.