Tailor-Made Vacations Terms & Conditions


Bella Vita Italia’s Tailor-made Vacations are private (non-joinable), customized vacation packages for travelers to Italy, France, Spain and Greece. These trips are generally offered without an escort, but can also include a BVI Host upon request.

BVI’s Tailor-made Vacations include only those items listed on your Trip Itinerary/Proposal and may vary significantly based on request. Prices generally include accommodations as noted in the itinerary, certain meals as specified, private or small group tours, land/sea transportation, other activities as noted in the proposal, BVI’s fees and taxes. Additionally, you will receive a Bella Vita Italia travel packet, approximately 3-4 weeks before your departure date, with your daily itinerary, a helpful hints guide, our list of recommended restaurants and suggested “on your own” excursions in each of your destinations.

Not Included are the following items: airfare to/from Italy; travel insurance; baggage handling; meals other than as specified in your tour itinerary; gratuities; room upgrades or accommodation “extras” such as internet use, phone calls, parking, tolls, gas or additional driver for rental cars, laundry, and any other personal/optional and incidental expenses, travel insurance

BVI provides “inclusive” travel packages at one price to our clients, and does not provide cost breakdowns. If you would to make revisions to an itinerary or cost of the total trip, we ask that you provide us with your specific requests/revisions and we will make best efforts to accommodate them and your budget.

The following are BVI’s Tailor-Made Vacations Terms & Conditions that you agree to upon signing your booking form:

Booking & Payments

Prices are quoted in US Dollars. We accept payment in the form of check, Visa, MasterCard and via Pay Pal. Those who wish to pay with American Express can do so via Pay Pal. A 3% administration fee is applied to all payments by credit card and Pay Pal.

Once you have approved the itinerary/proposal, we require a signed booking form and payment equal to 25% of the total trip cost. The 75% balance is due 60 days prior to your arrival date. For trips that occur within 60 days, the total amount is due upon signing your booking form.

*Significant changes to the itinerary within 30 days of your arrival in Italy may result in addition fees.

Payment of the self-catering accommodations (i.e., villa or apartment), will be billed separately and will be subject to different cancellation policies, which BVI will make you aware of upfront.

Cancellation & Refund Policy

Please note, cancellations can result in costly charges from travel and hotel providers, including fees and penalties associated with the cancellation of confirmed tickets and hotel rooms. Therefore, the following cancellation fees apply without exception:

  • More than 60 days from departure date: 80% refund minus any banking fees
  • Between 45-59 days prior to departure date: 50% refund minus any banking fees
  • Between 31-44 days prior to departure date: 25% refund minus any banking fees
  • 30 days or less prior to departure date: No refund

Travel Insurance

We strongly recommend you to buy travel insurance at the time of booking in the event you must cancel and forfeit funds or in the unfortunate case of injury or loss. Suggested search engine for finding the insurance company for you: www.squaremouth.com.

Limited Liability

Bella Vita Italia, LLC, and/or its partners, subsidiaries and agents act only as an agent for the hotels, restaurants, airlines, bus companies, ship lines, owners or contractors providing accommodations, transportation providers, or other service providers (“suppliers”).

By acceptance of a Tailor-made Vacation Package, the client agrees that BVI assumes no liability for any loss, injury or damage to a person or property, or otherwise any connection with any accommodations, transportation, or other service, resulting directly or indirectly from any acts of co-travelers, suppliers, nature, or dangers, delays, cancellations, and incidents related to the sea or weather conditions, health related problems before, after, or during the tour, fire, breakdown in machinery or equipment, acts of government or other authorities, de jure or de facto, wars, whether declared or not, hostilities, civil disturbances, terrorist attacks, strikes, riots, thefts, pilferage, epidemics, quarantines, medical or custom regulations, defaults, delays or cancellations or changes in itinerary or schedules, or from any causes beyond the control of BVI or for loss or damage resulting from insufficient, or improperly issued passports, visas or other documents, and that BVI assumes no liability sustained or incurred by a Tailor-made Vacation Package member as a result of any foreign causes and is not liable for defaults or breach of contract of those persons, suppliers, or companies not directly under the control of BVI. In some exceptions, BVI may host an excursion or activity, and the same acceptance applies to the client.

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